Using the ADF

From Acorn

The Kodak i40 Automatic Document Feeder is on the Windows computer named "keel3".

Copyrighted material scanned here, converted to PDF, and uploaded to our course management systems must carry the following notice on the front page:

This material may be protected by copyright law (Title 17, U.S. Code)

The notice can be inserted by a) using the Copyright Notice stamp, before scanning. b) hand-writing it, before scanning or c) using the Typewriter tool in Adobe Acrobat Professional, after scanning. The tool is found under Tools>Typewriter. You can copy and paste the text between documents.

The policy applies to text-based and text-and-image based articles and book It does not apply to individual images or photographs.

Hints and Tips

Ensure your copy is clean, clear, and legible, with a minimum of unwanted artifacts. It is impossible to eliminate these later. Ensure the pages are as straight as possible, you can only rotate 90 degrees at a time later. If the text is consistently in the same location on each page, it will be easier to crop the document later. Do not try to scan more than 35-40 pages at one time, they will not fit in the document feeder, and the file might be too large, over 5 megabytes. Dark gutters will scan much darker, if they extend into the text they may render it unreadable.

Procedures

1. Double-click on the Acrobat 8 Pro icon on desktop, to open Acrobat.

2. Go to the Acrobat Toolbar: Create PDF>From Scanner

3. The Kodak Scanner should be already selected, if not, select it. In "Sides" select "Front Sides" or "Both Sides". Note the "Output" options: "New" or "Append". Ensure "Make Searchable" is OFF. Hit the Scan button.

4. You will be asked to name and save your file. Navigate to My Computer>Local Disk D, and to your folder. Give the document a simple name. If you are going to upload it to Moodle or the web, the name can only contain letters, numbers, and the dash and underline symbols. It cannot have any spaces, and must have the extension .pdf at the end of the name. Click Save.

5. Make sure the edge of the document you feed in first is clean, with no folds, ragged edges or large staple holes. These will jam the scanner. If collated pages have been together for a while, they may stick, riffle them up. If the scanner jams, push the gray button in the upper left, this will open the scanner. After clearing the jam, push the lid closed again. Occasionally the page guides in the back expand too much. In this case, push them back together.

PAPER CLIPS AND STAPLES WILL DAMAGE THE SCANNER!

6. Insert your document in the ADF. The "front" of the document should face away from you, with the top of the document fed first (i.e.: upside down). If the bottom of the document is in better condition than the top, insert the bottom first. The document can be rotated later in 90 degree increments.

You should see and hear the first page pull through a short distance in the scanner.

7. The following screen will come up. Ensure these settings for text-only one-sided scanning.

8. If you have chosen both sides to be scanned, the "Rear Bitonal" checkbox will be selected. This activates the rear sensor.

9. If you are scanning pages with illustrations that are in gray-scale, set the preferences as follows:

If the pages are double-sided, select the "Rear Color" sensor, and the "Copy" button in the lower left. The scanner does not have a Gray-scale setting, one must select the "Color" setting, and the "Convert Color to Grayscale" checkbox.

If the text is very small, you may have to scan at the 400 dpi resolution.

10. After entering the correct settings, select the "Scan" button. All the pages should feed through. If there is a jam, see Step 1 for clearing it.

11. At the end of the scan, a dialog box will enable you to add additional pages, if you wish.

12. You can also add additional pages later. In an open document, go to the last page, and select "Create PDF from Scan", you will be given the default destination "Append to Current Document".

13. Rotate the document, if necessary. Do this only from the Document>Rotate Pages menu.

14. Crop the document using the Crop Tool. Use all the defaults in the crop dialog box, and select whether to crop one page, a range, or all pages. Check each page to ensure you have cropped it correctly (if not, use Edit>Undo Crop Pages). You can initially crop the entire document at one time, and later return, if you wish, to re-crop each page for fine-tuning. Save the document, do not rename it.

15. Go to Document>Reduce File Size. Select “Compatible with Acrobat 6 and later”. Give the file the same name, overwriting the older file.

16. Check the file size of your final document. If it is over 5 megabytes, it will have to be divided into multiple documents before uploading to Moodle. See a staff member for assistance with this.